August 4th, 2022

Personal Assistant

Responsible to: CEO and COO
Works closely with: Whole team, CEO and COO

Responsibilities will include:
  • Primarily to support and assist a dynamic CEO/Founder on business and personal related tasks, ensuring all their priorities are met
  • Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Manage and arrange CEO’s constantly changing travel and calendar arrangements
  • Keep property filling up to date & liaise with whole team regarding payments, invoices and other ad hoc tasks
  • Make national and international payments.
  • Arranging dinners, social events, and public appearances
  • Organize team communications
  • Manage and plan exciting business & personal travel/events for the CEO, office staff with highly detailed orientation and high standards.
  • Keep track and collate monthly expenses
  • Adhoc personal shopping
  • Support the friendly and supportive team as required to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Liaise with building management and contractors regarding office refurbishment & repairs alongside other PA’s
  • Managing office supply inventory & maintenance
What you will need:
  • 4+ years’ experience in PA /Office Management
  • Highly professional, practices strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Excellent communication skills, written and verbal with all levels
  • Exceptional time-management/organisational skills, producing high-quality of work
  • Ability to work well under pressure to manage multiple priorities
  • Adaptable team player willing to go the extra mile and rise to any challenge
  • Proficiency in Microsoft Office with aptitude to learn new software and systems
Skills and Abilities
  • Ability to work effectively in a team and confidently on own initiative
  • Excellent organisational skills with the ability to prioritise and progress issues
  • An ability to work quickly and accurately
  • Analytical thinking, creative problem-solving and practical decision-making
  • Good concentration
  • Excellent communication skills and strong attention to detail
  • An ability to work to deadlines
  • Good computer skills
Personal Qualities and Attributes
  • Positive, proactive and professional approach
  • To be honest, discreet and trustworthy
  • Strong commitment to the provision of a high-quality HR service
  • Interest in and understanding of the media industry
  • We are an inclusive employer and actively encourage applications from diverse and underrepresented backgrounds.

Permanent team members are expected to be on-site at the SFM company offices during standard hours 9am-6pm Monday-Friday.

Terms: Monday – Friday, 9am – 6pm

To apply email [email protected]

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